POSITIONÂ :EXECUTIVE- FINANCE
REPORTS TO:Manager Finance
Be responsible for ensuring that all merchandise entering the Multiplex is
supported by proper documentation, examined for both quantity and quality, and
then forwarded to either the storeroom or in the case of a direct order, to the
department concerned; and all outgoing merchandise is properly documented and
accounted for quantity.
DUTIES AND RESPONSIBILITIES:
1.Must have good product knowledge with regards to purchase specifications and quality
2.Must understand all receiving and storage procedures and how to complete receiving
and store room records.
3.To enforce control measures by insuring that:
- only ordered goods are
- partial deliveries are noted
- Multiplex is not billed for
goods not delivered;
- goods are of acceptable
4.To ensure that incoming products are checked against standard purchase
specifications. Also to compare supplierâ€™s invoices or delivery notes to the
copy of the purchase order, market list, etc. To ascertain that goods and
prices are identical with that order. To make physical inspection of the
merchandise by measuring, weighing or counting them to ascertain that goods are
actually received and subsequently charged for.
5.To move accepted products to storage areas immediately to minimize theft.
6.To inform the department concerned when goods are rejected due to wrong deliveries
or difference specification/standard.
7.Must ensure that the movement of goods arriving is smooth and efficient as not to
cause any bottlenecks.
8.To ensure the cleanliness of the receiving and storage area by liaising with the
Housekeeping department whenever cleaning is required.
9.To assist in the scheduled stocktaking initiated by the Finance Manager.
10.To ensure that no item leaves the store without proper requisition.
11.To ensure month end stocktaking and adhere to the procedures specified.
12.To ensure that the pest control is carried out as scheduled in the stores.
13.To ensure par stock levels of stores items are maintained and to prepare purchase
requests if stocks reach the re-order levels. Requisitions to be approved by
the Finance Manager and General Manager.
14.Be fully responsible for the storing/issuing of general store items as follows:
a. General supplies (printing and stationery, guest and bar supplier).
b.Cleaning supplies (all chemicals).
15.To assist in the preparation of monthly consumption reports of all store items by
16.To ensure rotation of all slow moving items regularly.
17.To complete purchase request for each vendor selected, log the purchase request and places the order.
18.To observe accident precaution
rules for this storage area, including fire preventive measures. To be
responsible to check on a regular basis the fire extinguisher located at the
storage areas and to ensure that they are sealed and dates have not
19.To prepare receipt & payment voucher â€“ both Cash & Bank
20.Responsiblefor DCR summary compilation.
23.Debit the expense to each dept as per the expenditure & Budgets.
26.TDS, Bank reconciliation, PT payment, ESIC.
27.Maintenance; of all the bills & records.
29.Responsible for Repair & Maintenance statements.
30.Responsible for Credit card statement, Complimentary Statements.
31.To attend the Auditors.Â
32.To perform any other duties as may be assigned by the management from time to time.
Qualifications: Â Commerce Graduate
Age:25 - 28 yrs.
Fluency in English, Hindi, and local language, Stores Accounts, Eye for
Numbers, and Systematic & Organising ability. .Ability
to deal with the Bankers and the Auditors â€“ both Internal & Statutory. Should be thorough with the provisions of the
Income Tax Act in the matter of Tax Deduction & filing of the Annual /
Work Experience: 4 to 5 years experience in working in stores department.Â Should have managed all the various functions